Starting a Club at NMT
Becoming an SGA recognized club can be very beneficial for student based organizations. SGA clubs can:
- take advantage of renting SGA owned equipment
- get free event advertising through our Paydirt newspaper
- receive money in the form of a semesterly budget
- submit bills to be approved for conferences, club events, etc.
- get event grants approved to fund on campus events
There are two types of SGA clubs, full clubs and associate clubs. Associate clubs are recognized by the SGA in all of the above ways except that they cannot receive a semesterly budget. This is because associate club standing was developed to allow for discriminating clubs to have similar opportunities as non-discriminating clubs. By discriminating, we mean sexist (sororities and fraternities) or age-ist (hookah club or wine tasting club). Because funding for SGA clubs comes from student activities fees which every student pays, we don’t feel it fair to provide funding to organizations that aren’t open to all students. Associate clubs can, however, still apply for bills or event grants (both of which are decided on a case by case basis).
All clubs wishing to receive SGA recognition are required to complete a club packet at the beginning of each semester. This packet must include:
- an SGA NMIMT Club Charter form
- an SGA NMIMT Club Roster form (with a minimum of 20 signatures for full status and 15 signatures for associate status)
- an SGA NMIMT Club Budget form with accompanying cover letter (associate clubs are exempt from this step)
- a constitution
- a brief club description
- a club photo
- an inventory of all items (if any exist) that have been purchased with SGA funds.
All forms can be found in the “forms” section on this website. Additionally, all these items are detailed in the club packet handouts which will be made available during the first few weeks of each new semester at NMT.
Clubs that receive budgets from the SGA are required to complete 12 volunteer hours each semester.
A new installment from the Spring 2012 constitutional revisions, is that half of all required volunteer hours for clubs must be met through SGA sponsored event volunteering. This means they must be earned at an event that either the SGA Vice President or SGA Student Activities Officer requested volunteers for. Additionally, all other hours (non-SGA sponsored) must be approved by the SGA Vice President at least one week prior to said event. Failure to complete volunteer hours, results in a probationary period during the following semester.
Clubs can be placed on probation from either not completing required volunteer hours, or from over spending their allowed funds and going into debt. Additionally, new clubs spend their first semester in a probationary period so that SGA officers can ensure that said club is on track to use funds appropriately and help with SGA events as required. Once a club is put on probation, they are limited to a maximum of $300 for the semester’s budget. They also may be required to complete additional volunteer hours (over the general formula) over the course of that semester, though this is handled on a case by case basis.
Finally, if there is an interest in forming a new SGA recognized club, the SGA Vice President should be contacted. Over the years, many SGA clubs have come and gone, and there may be records to help in the formation of a new club if that club has already existed at some point in NMT’s history.